Archives serve as a "reminiscence" of an institute. The functions of an archive are to acquire, arrange, describe, and preserve all forms of records related to the history and administration of the institute.
It has become essentially important to institutions because knowledge of history is fundamental for internal communications and for solutions to problems. Archival materials are distinguished in nature, which is essential not just for the institute but for the society.
A record management committee has been constituted by the institute, which will look into the records of different departments and will advise on their retention and destruction on the guidelines given by the government of India. The records will be transferred to the archives after necessary pruning.
Archives Division has created a database of retired faculty and staff of the Institute. This database is accessible only to privileged users.
All units, I/c (Automation & Archives)
Mon to Fri - 09:00 to 5:30
Sat & Sun - Closed
Room No. LIB 100, Basement
P K Kelkar Library , IIT Kanpur
+91 0512 2596953 (Call Us)
archives@iitk.ac.in (Mail us)
Archives management is the area of management concerned with the maintenance and use of archives. It is concerned with the acquisition, care, arrangement, description, and retrieval of records once they have been transferred from an organisation to the archival repository. Once records have been selected and transferred to archival custody, they become archives.
In order to the useful and importance of the records, it should be retained on priority. For this purpose, the records are categorised under the categories "A", "B", and "C" according to their importance.
'A' meaning keep and microfilm', this classification will be adopted for:
"B," meaning "keep but do not microfilm" This class will cover files required for permanent preservation for administrative purposes but not containing material of the kind mentioned in (i) or (ii) of the previous para.
"C" means "keep for a specified period only"; this class will include files of secondary importance and have reference value for a limited period not exceeding ten years.
The main activities involved in archives management can be grouped into the following six categories:
The PKKL Archives house the following records:
The Archives Division uses the following hardware and software tools for the preservation of records:
Archives unit also receives photographs, oral history, video, and audio files related to the institute's history. The complementary materials can be given to the archives unit by all alumni of the institute as well as by people from outside the institute.
Call Us: +91 0512 2596055 / 2596953
Email us at: archives@iitk.ac.in
| Name | Position | Mail Us | Phone |
|---|---|---|---|
| Dr. S K Vijaianand | Deputy Librarian | vanand@iitk.ac.in | 6055 |
| Mr. Ramakant | Library Information Officer | ramakant@iitk.ac.in | 7331 |
| Mr. Vivek Kumar Yadav | Asst. Library Information Officer | yadavvk@iitk.ac.in | 6953 |