Circulation division caters to new member registration, issue/return of books, and displays weekly new arrivals. It is fully automated for document circulation and also maintains proper record keeping. Users can use the online library catalogue to search the library's collection. This division performs the following functions:
  • Registers new members and renewal / extension of membership.
  • Sends reminders through e-mail to return the books and renew them online.
  • Informs the members to collect the reading material against reservation.
  • Recall notices to users for reserved books.
  • Replacement of lost books and lost book repayment for clearance.
  • Issues the Library Clearance Certificates (No Dues).
  • Checks incoming and outgoing materials thoroughly.
Circulation Rules

General books are issued to all eligible members as per their entitlements.

For the rules for replacement of lost book kindly contact the Assistant Librarian (Circulation).

A book loss must be reported immediately. Late fees, if any, will be charged till the loss of the book is reported or settled.

No book in damaged condition will be accepted from the reader. Mutilated or spoiled books will have to be replaced by the borrower.

The readers should check the book thoroughly for missing pages, chapters, pictures etc., while borrowing the book.

The borrowing facility can be withdrawn or restricted in case of misbehavior or misuse of the library.

Reference books and periodicals are not available for loan.

Circulation HoursText Books

Textbooks available in the sections are circulated within the Library. The due period is 2 hrs and must be reissued after the due period. Users must strictly follow the Rules and Guidelines for optimum use of the Library Resources.


8:00 am to 11:30 pm


9:00 am to 11:30 pm


9:00 am to 5:00 pm

Circulation HoursGeneral Books

The General Books Collection can be borrowed according to borrowing privileges during the following hours:


9:00 am to 9:00 pm


9:00 am to 4:00 pm

Sunday & Gazetted Holidays

No Circulation

Borrowing Privileges

  • Borrowing privileges are given only to the faculty, visiting faculty, research scholars, staff, and students who are registered in the library.
  • Books can be issued only against an ID Card issued by IIT Kanpur to the borrowers.
  • The ID-Card are non-transferable, and their loss should be immediately reported to the library.
  • Reference books, textbooks, unbound issues of journals, periodicals, newspapers, and technical reports will not be issued out of the library to anybody.

Library patrons have the following borrowing privileges:

No.of Books
Loan period

Faculty & Academic staff


180 Days

PDF & Ph.D. Students


30 Days

PG Students, Group A & B Staff (non academic)


30 Days

UG Students


14 Days

Group C, D & Staff not covered above Students Alumni Membership (Staffs & Students)


30 Days

Superannuated Faculty


90 Days

Project Employee (On HOD/PI/Supervisor as Guarantor)


14 Days


Form Name Download
Library Membership (PDF)
Library Membership (Project Employee)  (PDF)
Search Request (PDF)
No Dues form [Project Employee] (PDF)
Thesis Authentication (PDF)
Lost Book (PDF)
Text Book Reserve (PDF)
Superannuated Faculty Membership (PDF)
Alumni Membership (PDF)


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Text/Reserve Books

Textbooks recommended for courses are kept in the Reserve Section. Textbooks available in the sections are circulated within the library.

Theses Repository

Theses Repository

Institutional repository (Theses) of IIT Kanpur is an online platform for digital preservation. It has over 18000+ ETD until 2021.

Theses Repository

Maintenance Div.

All such functions that are required to keep its systems, resources, and facilities in good condition are performed at their original or designed capacity and efficiency.

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Binding Division

The PKKL Binding Section is responsible for providing binding preparation for the Library's Collections.


Mr. Prashanta Kumar Behera

I /c Circulation & Maintenance unit
(Text Book, ILL, Search request & DDS, Visitors, Binding)

Office Hours

Mon to Fri - 09:00 to 5:30
Sat & Sun - Closed


Ground Floor
P K Kelkar Library , IIT Kanpur

Contact Us

+91 0512 2597671 (Call Us)  (Mail us)