- About Us
- Archives management? Categorization of records & activities involved
- Collection of Records
- Archival tools
- Donation to Archives
- Automation & Archives Team
Archives Division
It has become essentially important to institutions because knowledge of history is fundamental for internal communications and for solutions to problems. Archival materials are distinguished in nature, which is essential not just for the institute but for the society.
A record management committee has been constituted by the institute, which will look into the records of different departments and will advise on their retention and destruction on the guidelines given by the government of India. The records will be transferred to the archives after necessary pruning.
Archives Division HoldingsRecords
Archives DatabaseRetired Fautly and Staff
What is archives management?
Categorisation of Archives records
Category ‘A’
‘A' meaning ‘keep and microfilm', this classification will be adopted for:
1. Files that are eligible for permanent preservation for administrative purposes and must be microfilmed because they contain: (i) a document so valuable that its original must be preserved intact and access to it in its original form must be limited to the bare minimum; or (ii) material that is likely to be required for frequent reference.
2. Files of historical importance.
Category ‘B’
"B," meaning "keep but do not microfilm"—This class will cover files required for permanent preservation for administrative purposes but not containing material of the kind mentioned in (i) or (ii) of the previous para.
Category ‘C’
"C" means "keep for a specified period only"; this class will include files of secondary importance and have reference value for a limited period not exceeding ten years.
Activities involved in Archives management
The main activities involved in archives management can be grouped into the following six categories:
- Creation
- Classification
- Custody
- Maintenance
- Preservation
- Review & Weeding
Collection of Records
Archival tools
The Archives Division uses the following hardware and software tools for the preservation of records:
Donation to Archives
Name | Position | Mail Us | Phone |
|---|---|---|---|
Dr. S K Vijaianand | Deputy Librarian | vanand@iitk.ac.in | 6055 |
Mr. Ramakant | Asst. Library Information Officer | ramakant@iitk.ac.in | 7331 |
Mr. Vivek Kumar Yadav | Asst. Library Information Officer | yadavvk@iitk.ac.in | 6953 |
Dr. S K Vijaianand
Deputy Librarian
Opening Hours
Sat & Sun - Closed
Location
P K Kelkar Library , IIT Kanpur
Contact Us
archives@iitk.ac.in (Mail us)
